Compliance
Port of Morrow shall fully comply with the Oregon Public Records Law, ORS 192.410-192.505.
Specificity of Request: In order to facilitate the public's access to records in the Port's possession, and to avoid unnecessary expenditure of staff time, persons requesting access to public records for inspection or copying will be asked to submit a request form online at the Port of Morrow website and they shall specify the records requested with particularity, furnishing the dates, subject matter and such other detail as may be necessary to enable Port of Morrow personnel to readily locate the records sought. (Jump to Form)
Access: The port shall permit inspection and examination of its non-exempt public records during regular business hours in the Port of Morrow's main administration offices, or such other locations as the Port’s Executive Director may reasonably designate from time to time. Copies of non-exempt public records maintained in machine readable or electronic form shall be furnished, if available, in the form requested. If not available in the form requested, such records shall be made available in the form in which they are maintained. ORS 192.440(2)
Fees for Public Records
Fees must be limited to no more than $25.00 unless the requestor is provided with a written notification of the estimated amount of the fee and the requestor confirms that he/she wants the public body to proceed.
In order to recover its costs for responding to public records requests, the following fee schedule is adopted by the port:
Copies of Public Records:
| Standard, letter size, black and white (8.5x11) | $0.25 per copy |
| Standard, letter size, color (8.5x11) | $0.50 per copy |
| Legal size, black and white (8.5x14) | $0.50 per copy |
| Legal size, color (8.5x14) | $1.00 per copy |
| Maps and non-standard size documents | Shall be charged in accordance with actual costs incurred by the port |
Research Fees
If a request for records requires port personnel to spend more than 30 minutes searching or reviewing records prior to their review or release for copying, the fee shall be based on the staff person's regular wage rate multiplied by the time estimated to respond to the request. The port shall estimate the total amount of time required to respond to the records request, and the person making the request shall make payment for the estimated cost of the search and copying of the records in advance. If the actual time and costs are less than estimated, the excess money shall be refunded to the person requesting the records. If the actual costs and time are in excess of the estimated time, the difference shall be paid by the person requesting the records at the time the records are produced.
Additional Charges
If a request is of such magnitude and nature that compliance would disrupt the port's normal operation, the Port of Morrow may impose such additional charges as are necessary to reimburse for its actual costs of producing the records including any legal fees incurred.
Reduced Fee or Free Copies
Whenever it determines that furnishing copies of public records in its possession at a reduced fee or without costs would be in the public interest, the Board or Executive Director may so authorize. ORS 192.440(4).
Authorization Required for Removal of Original Records
At no time shall an original record of the port be removed from the Port of Morrow's files or the place at which the record is regularly maintained, except upon authorization of the Board of Directors or Executive Director of the Port of Morrow.
On-Site Review of Original Records
If a request to review original records is made, the port shall permit such a review provided that search fees are paid in advance in accordance with the Fees for Public Records section, above. A representative shall be present at any time the original records are reviewed, and the charges for standing by while the records are reviewed shall be the same as the charges for searching or reviewing records.
Unauthorized Alteration, Removal, or Destruction of Records
If any person attempts to alter, remove or destroy any Port of Morrow record, the port representative shall immediately terminate such person's review, and notify the attorney for the Port of Morrow.